Privacy Policy

Last updated: 20/11/25

MenoMinds (“we”, “us”, “our”) is committed to protecting your personal information and being transparent about how we use it. This Privacy Policy explains how we collect, use, store, and protect your data in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who we are

MenoMinds
Email: info@menominds.co.uk
Website: menominds.co.uk

2. Information we collect

a) Information you provide directly

When you:

  • Register for a session

  • Join our mailing list

  • Download resources

  • Contact us

  • Enquire about services

This may include:

  • Your name

  • Email address

  • Phone number (optional)

  • Organisation or role (optional)

  • Any information you submit via forms or email

b) Session participation information

If you attend online sessions, we may collect:

  • Your attendance

  • Questions, chat comments or feedback you choose to share

We do not record sessions unless clearly stated and agreed beforehand.

c) Automatically collected website data

Our website automatically collects anonymous usage information such as:

  • IP address (anonymised where possible)

  • Browser type

  • Device type

  • Pages visited

  • Time spent on site

This happens through Squarespace Analytics and Google Analytics, explained below.

3. Analytics and cookies

Squarespace Analytics

Our website is hosted on Squarespace, which automatically collects basic analytics, such as:

  • Page views

  • Traffic sources

  • Geographical region (approximate)

  • Device and browser information

Squarespace collects this data using cookies and similar technologies. All data is anonymous and cannot identify you personally.

Google Analytics

We also use Google Analytics 4 (GA4) to understand how visitors use our website. Google Analytics collects:

  • Anonymous usage data

  • Page interactions

  • Device and browser details

  • General location information (city/region level)

We have enabled:

  • IP anonymisation

  • No ad personalisation

  • No sharing with Google for advertising purposes

Cookie consent

When you first visit our site, you’ll see a cookie banner that allows you to:

  • Accept all cookies

  • Reject non-essential cookies

  • Adjust cookie preferences

You can also disable cookies in your browser.

Legal basis for analytics

Our lawful basis for processing analytics data is:

  • Consent, for non-essential cookies (Google Analytics)

  • Legitimate interest, for essential site functionality cookies (Squarespace)

4. How we use your information

We use your information to:

  • Provide workshops, resources, and support

  • Communicate with you about bookings or enquiries

  • Send email updates if you opt-in

  • Improve our website and services

  • Keep our records accurate

  • Comply with legal or regulatory obligations

We do not sell your data or share it with third parties for advertising.

5. How we store and protect your information

Your data is stored securely using trusted systems that comply with GDPR requirements. We use security measures including encryption, access control, and secure servers.

6. How long we keep your information

  • Newsletter mailing list: until you unsubscribe

  • Session bookings: up to 3 years

  • General enquiries: up to 12 months

  • Google Analytics data retention: based on Google’s GA4 limits (14 months max)

You can request deletion at any time (see section 9).

7. Sharing your information

We may share your data with trusted service providers such as:

  • Squarespace (website hosting)

  • Google (analytics)

  • Email marketing platforms

  • Event booking tools

  • Cloud storage services

They only process data on our behalf and must follow GDPR rules.

We never share your data with advertisers or unrelated organisations.

8. International transfers

Some of our service providers (e.g., Google, Squarespace) may store data outside the UK.
Where this happens, we ensure appropriate safeguards are in place, such as:

  • UK-approved Standard Contractual Clauses

  • Adequacy decisions

9. Your rights under UK GDPR

You have the right to:

  • Access your data

  • Correct data

  • Request deletion

  • Withdraw consent

  • Object to processing

  • Request data portability

  • Restrict processing

To exercise any of these rights, contact: info@menominds.co.uk

We aim to respond within one month.

10. External links

Our website may link to external websites. We are not responsible for their privacy practices, and encourage you to review their policies.

11. Changes to this policy

We may update this Privacy Policy from time to time. The latest version will always appear on this page.

12. Contact us

If you have questions about this policy or your data, please email:

hello@menominds.co.uk
menominds.co.uk